Dormitory Guide For International Students At The College Of International Education

Dear students, welcome to the dormitory. Please read this guide through to become familiar with the basic information about the dormitory to make your stay in the dormitory as smooth as possible.
1.Basic information about the dormitory
There are four dormitory buildings for international students:
(1)Dormitory Building A: 35 rooms, two public kitchens and two laundry rooms
(2)Dormitory Building B: 85 rooms, 4 public kitchens, 5 public bathrooms, 5 laundries and 5 washrooms.
(3)Dormitory Building C: 83 rooms, 5 public kitchens, 5 public bathrooms, 5 laundries and 11 washrooms.
(4)Dormitory Building D: 173 rooms, 5 public kitchens, 8 public bathrooms, 5 dining rooms and 5 laundries.
(5)Dormitory Building E: 48 rooms, 4 public kitchens, 4 public bathrooms, 4 wash rooms, 4 toilet and 2 laundries.
In addition, there have several study rooms in the building.

The dormitory buildings are run by the Department of the Dormitory Management, which is subordinate to the College of International Education. The Department’s main work includes the accommodation management of international students on campus and the maintenance of these buildings. The Department is responsible for keeping the dormitories a good living environment for international students. 

2.What facilities are there in the dormitories?

There are three types of rooms—double-bed rooms, three-bed rooms and single-bed rooms in these dormitories. The rooms are equipped with single beds, basic furniture like a desk, a chair and a wardrobe, an air-conditioner, a water heater (in some rooms) and internet connection. In each building, there are duty rooms, service rooms, bulletin boards, fire extinguishers, etc.

3.Who runs the dormitories and what are their responsibilities?
The following staff is providing services to international students:
(1)The staff of the Department of Dormitory Management, who is mainly responsible for the daily management of each dormitory building. The y can assist students with problems of any kind in the dormitory
(2)Staff in the duty rooms, who are responsible for the safety and security in each building;
(3)Servicemen, who are responsible for the maintenance and repair of the dormitory facilities;
(4)Cleaning personnel, who are responsible for cleaning work inside the dormitories

(5) Utility personnel, who is responsible for the water and electricity management of each building. 

4.How are rooms allocated to international students? How do you apply for room change?
The accommodation of all international students is arranged by the Department of Dormitory Management and the Department of International Students Affairs. Rooms cannot be changed without permission of these departments once the room allocation has been made. 

In case students want to change rooms for personal reasons, such as religion and habits, they shall first fill in an application form at the Department of International Students Affairs and consequently fill in an application form at the Department of Dormitory Management, (the application forms can also be downloaded from the “Form Section” on the intranet). After permission is granted, rooms can be changed.

5.What shall new students pay special attention to?
(1) Check whether all the articles in the room are in place and in good condition and fill in the “List of Room Items” when moving in. Any problems with these items are to be reported to the Department of Dormitory Management within two days after moving in. If you don’t report defects in time, all the items will be considered as in good condition. In case of problems or questions, please the staff at the service room or the Department of Dormitory Management.  
(2) It is advised not to keep large amounts of cash in your room. Keep your bank book or bank card and passport in a separate place.  
(3) New students who are not familiar with everybody of the dormitory staff yet, are asked to be cautious about people wanting to enter their room. In case of doubt, do not hesitate to ask people who want to enter your room for a proof they are university staff.

(4) Lock the door and windows when leaving your room and check whether the door or windows are locked before going to sleep. If you find anything or anybody suspicious in the dormitory, please contact the Department of Dormitory Management or the security personnel on the first floor.

6.How to pay for the electricity in the room?
The dormitories have water and electricity 27/7. In case of a power or water cut, the Department of Dormitory Management will notify in advance. Students have to pre-pay for the electricity in their room, which can be done in the service room of the dormitory. The electricity will be cut off automatically if the pre-paid electricity units are consumed. One electricity unit costs 0.5 RMB/KW. In every corridor there are electricity meters which show how many electricity units are left for your room. Please keep an eye on these, as there are designated times when electricity can be paid for:
Office time for electricity pre-payment:
Dormitory A: Monday, Wednesday and Friday afternoons at service room.
Dormitory B and C: Tuesdays and Thursdays (the whole day) at service room.

Dormitory D and E: Monday, Wednesday and Friday mornings at service room.

7.How to report a defect in your room?

 Please fill in the form ‘Request for Repair’ at the service room of your dormitory or log on the website of the College of International Education to fill in the request online. Service personnel will come to your room in 24 hours for maintenance or repair. Students are requested to pay for the repairing materials at the service room, in case the damage was caused on purpose or through negligence or if the repair falls into the category of paid items.) 

8.What to do in case you locked yourself out of your room?

Please got to the service room and a spare key will be given to you, after proof has been provided that you actually live in that room. Spare keys have to be returned immediately after the door has been opened.

9.What to do when there is a power cut in your room?

Please contact the service room immediately if this occurs during daytime. If the power is cut after office hours, please contact the security personnel in the duty room or any maintenance staff.

10.What to do when you get sick overnight?

In case of minor illness, ask a senior student to take you to the hospital. In case of serious illness, please inform the staff on duty as soon as possible.

11.Why can’t you use high-power electrical appliances in the room?

High-power electric appliances (such as electric cookers, electric blankets, alcohol, alcohol heaters, gas stove, etc.) may cause a fire as there are many students living in each dormitory the circuit has a big burden. So storing or using high-power electric appliances is not allowed.

12.What to do in case of fire?

Please make yourself familiar with the fire escape and fire extinguishers in your building. In case of a fire, In case of fire, take the fire escape and cover your nose and mouth with a wet towel in case there is a lot of smoke. Once you are out of the building, alarm other students, dial 119 and the staff of the office. When there is a small fire, use the fire extinguishers to put it out.

13.What to do in case something is missing from your room?

Please keep your valuables in a safe spot. In case something is missing from your room, contact the staff of the Department of Dormitory Management immediately. The whole dormitory is equipped with cameras, so anybody going into your room will be on tape.

14.What to do when you have lost your campus card?

You will get a campus card when you enroll. This card allows you to enter and leave the dormitory and to make use of the library. Please report to the Department of Student Affairs when you have lost your campus card. Take your student card with you.

15.Can promotional materials or ads be put on the notice board in the dormitory?

No. Promotional materials or ads have to be posted in the designated places. Only after permission of the Department of Dormitory Management, can notices or other materials be posted on the notice board. 

16.Why are rooms checked on cleanliness?
Inspecting the cleanliness of each room on a regular basis is an effective way to encourage students to keep their room clean and keep the whole dormitory a nice living environment.